Registration for non residents

Residence in Ukraina

Now that you have your visa you may be excused for thinking that your worries are over but this is not the case. In you stay in Ukraine for more than 90 days it is essential that you also register your passport with the local SMS (ex-OVIR) (The Department of Citizenship, Immigration, and Registration of Physical Persons) – for 3, 6 months or in line with your contract term.

To start from, let's define how the Ukrainian Law distinguishes between the resident and non residents status.

The Custom Code of Ukraine (P.33, Art.4) defines the following categories as non residents:
• juridical entities, founded in line with the foreign states legislation and which don’t have economic activity in Ukraine; their Ukrainian offices if the latter don’t have economic activity in Ukraine in line with the local legislation;
• foreign diplomatic missions;
• natural persons (both foreigners, stateless persons and citizens of Ukraine) residing permanently outside Ukraine and temporarily residing in Ukraine.

Those persons, who officially reside in Ukraine permanently, are considered as residents nevertheless their citizenship status. The permanent residence implies fact of living in this country not less than for 1 year, in the absence of the permanent place of residence in the other country, on condition staying for indefinite term and absence of the term limitation by the employment contract, official duties etc. Based on that, the foreigners, having official permanent place of residence in Ukraine, may be officially considered as the residents. However, if they don’t have residence permit and their period of staying in Ukraine is limited with the job contract terms, they may pretend for the non resident status.

Due to the recent changes in the legislation you are strongly advised to employ a specialist to obtain registration – the same goes for applying for a work permit, getting temporary residency or permanent residency. You can do it yourself but you will have to be able to speak the language, be prepared for long periods of waiting in cold dark rooms and be patient enough to deal with petty officialdom.
As you establish yourself in Ukraine, you will become acquainted with the bureaucratic hoopla of the Ukrainian authorities. You will need to register your visa very soon after you arrive in the country, then extend it when it runs out. There may be documents and other paperwork that you will need to certify, notarise or translate. For your first month, expect to spend more time queuing in boring (and unquantifiable creepy) offices than you do in your own living room.

Lucky ones those, who submit for the temporary registration after March, 28th, 2013.The immigration legislation was simplified and the list of documents to be submitted reduced from 11 points to 8 in average.

The documents to apply for a temporary registration, based on a job placement purpose:
1. 4 photos of 3,5 x 4,5sm size on matt art;
2. An application from the foreign citizen;
3. The foreign citizen’s passport with a visa type “D”, unless otherwise provided by special legislation or an international agreement, and a copy of the passport pages with the foreign citizen’s personal information and visa “D”;
4. A certified translation of the foreign citizen’s passport pages into Ukrainian;
5. A valid medical insurance policy;
6. The foreign citizen’s work permit (both original and a copy);
7. A guarantee from the foreign citizen’s employer to notify the State Immigration Service and the State Employment Center regarding the premature termination or termination of the labor agreement (contract) with the foreign citizen;
8. The payment receipt of the state duty stamped by an authorized bank (or document which confirms exemption from payment of the state duty).

The documents to apply for a temporary registration for participants of the international technical aid projects in Ukraine:
Point 1-5, 8 – similar to the above.
Additionally, instead of 6,7:

  • A written application from the institute or company, which is the aid recipient;
  • A registration card copy of the aid project.

The documents to apply for a temporary registration for comers for religious purpose (e.g. conducting missionary work etc.) officially invited by the legal religion body:
Point 1-5, 8 – similar to the above.
Additionally, instead of 6, 7:

  • The hosting religion organizations application;
  • A written approval by the official body, which registered the religion organization.

The documents to apply for a temporary registration for an employee of the international NGO:
Point 1-5, 8 – similar to the above.
Additionally, instead of 6, 7:

  • The hosting NGO written application.
  • A copy of the NGO office in Ukraine registration.

The documents to apply for a temporary registration for employees of a duly registered foreign representative office:
Point 1-5, 8 – similar to the above.
Additionally, instead of 6, 7:

  • A written application from the representative office.
  • A copy of the representative office’s certificate of registration.

The documents to apply for a temporary registration for employees of the international banks:
Point 1-5, 8 – similar to the above.
Additionally, instead of 6, 7:

  • A written application from the bank local representative office.
  • A copy of the legal accreditation of the bank in Ukraine.

The documents to apply for a temporary registration for volunteer and other public programs participants:

Point 1-5, 8 – similar to the above.
Additionally, instead of 6, 7:

  • The hosting state or volunteer organization application.
  • A copy of the organization registration (for volunteer organizations).

The documents to apply for a temporary registration for journalist of the international mass media:
Point 1-5, 8 – similar to the above.
Additionally, instead of 6, 7:

  • An application from the mass media.
  • An application from the relevant official body, responsible for state policy on information and publishing implementation.

The documents to apply for a temporary registration for study purpose:
Point 1-5, 8 – similar to the above.
Additionally, instead of 6, 7:

  • A settlement, approving study in Ukraine.
  • A guarantee from the education institute to notify the State Immigration Service and the State Employment Center regarding the study contract premature termination.

The documents to apply for a temporary registration for reunification:

1. 4 photos of 3,5 x 4,5sm size on matt art;
2. An application from each dependent over 16 years of age;
3. Each dependent’s passport with a visa type “D”, unless otherwise provided by special legislation or an international agreement, and a copy of the passport pages with the dependent’s personal information and visa “D”;
4. A certified translation of each dependent’s passport pages into Ukrainian;
5. A valid medical insurance policy;
6. The document which confirms family member status (e.g., marriage or birth certificate, etc.). This document must be duly legalized or certified by Apostille, depending on the country of issuance, unless otherwise provided by special legislation or an international agreement.
7. The document confirming the foreign citizen’s sufficient financial security to receive his or her family members to live in Ukraine;
8. A copy of the foreign citizen’s (principal’s) temporary residency permit;
9. The payment receipt of the state duty stamped by an authorized bank (or document which confirms exemption from payment of the state duty).

The foreigners ignored the regulation may be fined up to Hrn 1700.
OVIR offices, commonly, are located in each district in big cities – find out which serve your temporary residence location. And one more warning: if you decided to settle your dealings with this institution by yourself (that is not recommended), reach it before opening hours to take your place in a queue. It usually moves very slowly, so it is high chance to spend in line a half of the day with zero result.
Incidentally, generally nobody at the OVIR will help you in any way (unless you are very fortunate). They are bureaucrats who will drive you mad by asking for more and more information and bits of paper not because it is necessary but often because they do not know what they are doing. Every OVIR is different and most make it all up as they go along.
Beware the official who happens to be a woman and has a face like an iron. Every OVIR has one – cross her at your peril.

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